Documents play a large part in any business. It preserves key knowledge, facilitates better decisions, reduces the chance of error, encourages innovation and encourages culture of constant learning.
A good document management system will help to organize and streamline your documents so that they can be easily accessed as required. It will also ensure that you are always up to date with any new changes, and that all of the information contained within your documents is accurate and current.
Formal documentation follows certain conventions and is standardised. This includes things such as financial records and employee reviews. It also includes contracts and regulations.
Informal documentation is any type of record that doesn’t follow formal guidelines or conventions. This can include emails as well as notes from meetings, memos and songs.
A template can save you a lot of time when you are creating documents. Templates are available for a wide range of file formats and types, including Word documents and PDFs. They can also be created for spreadsheets, presentations, and emails.
The best templates are those that allow multiple people to collaborate simultaneously on a single document. This allows people to edit the document at the same. The versioning history will then show who made what changes.
Keeping documentation in order will save your team and you both time and resources. It will allow you to easily access relevant information, and prevent rework when a task is not completed on schedule or correctly.